How to apply

Ready to apply for funding? There are different steps to follow depending on how much your project will cost, and what you will be purchasing. Find out more below.

GRANT REQUESTS UNDER £5,000

IF YOUR ITEMS CAN BE PURCHASED USING THE TRUST'S PROCUREMENT SYSTEM, SBS ORACLE

Most items can be bought using the Trust’s procurement system, SBS Oracle, so most grants are awarded in this way. 

• First, find the SPF you would like to apply to, using our handy Find an SPF list.
• Then, you will need to get Fund Adviser endorsement. For funding requests under £1,000, one Fund Adviser connected to the fund will need to endorse your application. For funding requests from £1,000 to £5,000, two Fund Advisers will need to endorse your application. If you already know the Fund Advisers of the SPF you are intending to apply to, you can contact them directly to see whether they can support your request. If you aren’t sure, please get in touch and we can let you know.
• Once you have confirmed you have the necessary Fund Adviser support, you can complete our Small SPF Grant application form.

Download the application form here:

 

Small SPF Funding application form (under £5,000)

 

This is a short form, designed to make things quicker and easier for applicants making smaller funding requests.

 

The form needs to be signed by the relevant Fund Adviser(s). We can accept physical signatures, or we’re also happy to accept explicit endorsements for your project by email.

 

We accept funding requests under £5,000 on a rolling basis throughout the year. Email your completed form to us at Charity.Grants@stgeorges.nhs.uk. We aim to acknowledge any requests within 3 working days.

 

NB: If your application is for medical equipment, once you have emailed us your form we will contact Medical Physics and ask for their endorsement.

 

IF YOUR ITEMS CAN'T BE PURCHASED USING SBS ORACLE

We know there are some items that can't be purchased using SBS Oracle (such as travel, some training courses, some hospitality, etc). Where that is the case, you have the option of paying for the items upfront yourself, and claiming them back via our expenses portal.

• First, check with the relevant Fund Adviser that your request for reimbursement will be approved. It must be in line with the purposes of the fund.
• If your spending is approved, then you can make your purchase. Follow the instructions here to claim back your expenses.

If the item you wish to purchase is not available via SBS Oracle, and you are also unable to pay upfront and be reimbursed, please get in touch.

GRANT REQUESTS £5,000 AND OVER

Here are the steps you need to follow to apply for funding of £5,000 and over:

• First, find the SPF you would like to apply to, using our handy Find an SPF list. 
• Then, you will need to get endorsement from two Fund Advisers connected to your chosen fund. If you already know the Fund Advisers of the SPF you are intending to apply to, you can contact them directly to see whether they can support your request. If you aren’t sure, please get in touch and we can let you know.
• Once you have confirmed you have the necessary Fund Adviser support, you can start to complete our Large SPF Grant application form.

Download the application form here:

 

Large SPF Grant application form (over £5,000)

 

Please note:

• The form needs to be signed by the relevant Fund Advisers – we can accept physical signatures, or we’re also happy to accept explicit endorsements for your project by email
• You will also need signatures/endorsements from the following:
  • Divisional Finance Manager (always necessary)
  • Divisional Director of Operations (always necessary)
  • Trust Estates and Facilities (if relevant)
  • Chief Information Officer (if you are purchasing or developing IT software/hardware)

NB: if you are purchasing medical equipment, once you have submitted your application we will also contact the Medical Physics team to ask them to endorse your request.

 

We accept Grant applications under £20,000 on a rolling basis throughout the year.  Applications under £20,000 can be approved by our charity Chief Executive.

 

Any applications over £20,000 will be submitted to the Grants Committee for consideration and approval. The Grants Committee meets 3 times a year.

 

Any applications over £75,000 will be further submitted to the Board of Trustees for consideration and approval. The Board meets 4 times a year.

 

Email your completed form to us at Charity.Grants@stgeorges.nhs.uk. We aim to acknowledge any requests within 3 working days.

RESEARCH GRANT REQUESTS

If you are applying for funding from an SPF for a research project, we have a dedicated application form to use, whether your request is under or over £5,000.

 

This application form is only for funding requests for research from an SPF. We sometimes receive funding for specific research (other than via SPFs), which we will announce here.

• First, find the SPF you would like to apply to, using our handy Find an SPF list.
• Then, you will need to get endorsement from two Fund Advisers connected to your chosen fund. If you already know the Fund Advisers of the SPF you are intending to apply to, you can contact them directly to see whether they can support your request. If you aren’t sure, please get in touch and we can let you know.
• Once you have confirmed you have the necessary Fund Adviser support, you can start to complete our SPF Research Grant application form.

Download the application form here:

 

SPF Research Grant application form

 

Please note:

• The form needs to be signed by the relevant Fund Advisers – we can accept physical signatures, or we’re also happy to accept explicit endorsements for your project by email.
• You will also need the following:
  • Endorsement by JRES, including a costings form
  • Endorsement from the relevant Divisional Chair at the Trust and/or Research Institute Director at the University

We accept SPF Research Grant applications under £20,000 on a rolling basis throughout the year.  Applications under £20,000 can be approved by our charity Chief Executive.

 

Any applications over £20,000 will be submitted to the Grants Committee for consideration and approval. The Grants Committee meets 3 times a year.

 

Any applications over £75,000 will be further submitted to the Board of Trustees for consideration and approval. The Board meets 4 times a year.

 

Email your completed form to us at Charity.Grants@stgeorges.nhs.uk. We aim to acknowledge any requests within 3 working days. 

Once you’ve submitted your application, click here to find out what happens next.