Use our online system to claim out-of-pocket SPF expenses

20th May 2022 Update: Please be aware that our online expenses module is  currently down and cannot be accessed. We are working hard to fix this and will update here when the module is open again. We sincerely apologise for the inconvenience.


Who can claim an expense?

Most items bought using charity funds should be purchased via Agresso, the Trust's procurement system. However, we know that for some items, such as travel, conferences, and some training courses, this isn't possible. Where this is the case, provided you have already had your funding request approved by a Fund Adviser, you can pay for your items or services out of your own pocket, and use the link below to claim the funds back as expenses from the charity. 

How to claim AN EXPENSE

Before you claim an expense, you will need an account for our online expenses portal. If you don't have one yet, email us at, and we can set one up for you.

Once your account has been set up and activated, click the link below to submit your claim.

Make sure you know the code of the fund the money will come from, and have your receipts to hand, as you will need to upload a picture of them to your expense claim. 

Once you have sumitted your claim, it will then sent to the relevant Fund Adviser for approval. After it has been approved, it will be paid in our next payment run, which take place every two weeks.

Claim Expense  

Alternatively, you can download the mobile app to submit your claim. Use the below links to download the mobile apps or search for “Access Workspace” in mobile app stores.

Android (Google Play)
Apple (iTunes)
Windows Phone (Store) 

User guideS


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