Find out what to expect after you have applied for or have received a grant for your project

Once you have applied for a grant, the Grants Team will review your application.

This involves checking sufficient funds are available, ensuring the grant request meets the eligibility criteria and that all necessary endorsements have been secured.

We review Grant applications under £20,000 on a rolling basis throughout the year, so aim to get back to you with a decision within a few days. Sometimes we will need to ask you to secure further endorsements that haven't been received yet, or for clarification, before we can make a final decision. 

Grant applications over £20,000 will be submitted to the Grants Committee for consideration and approval. The Grants Committee meets 3 times a year. Any applications over £75,00 will be further submitted to the Board of Trustees for consideration and approval. The Board meets 4 times a year. You can find out about upcoming meeting dates here. We will stay in touch with you throughout the process to keep you informed on when you will hear our decision.

We will notify you of the OUTCOME

We will contact you by email to let you know if your application has been successful. We’ll do this as soon as we can after a decision has been made.

If your application is unsuccessful you will receive feedback on why your grant request was not awarded.

You will receive OFFICIAL PAPERWORK

If your grant is under £5,000, you will receive an email confirming approval of the grant, a Grant Reference Number, next steps, and a reporting template. As you have already submitted a requisition to us, we will now approve this, so you can continue with making your purchase.

If your grant is £5,000 or over, you will receive a Grant Offer Letter and a Grant Agreement. These documents together will form your formal grant award with the Charity. They contain your key grant information including a Grant Reference Number, a reporting and payment schedule, and a reporting template. Once you have signed and returned your agreement to us, your grant will be live and you are ready to start your project.

Once you'VE STARTED YOUR PROJECT

If your grant is £5,000 or over, it’s important that you keep in touch with us to tell us when you start your project and how things are going. If you are making purchases through Agresso, please make sure you email us at charity.grants@stgeorges.nhs.uk and provide us with the Agresso requisition number so we can approve it. Only then can the Trust raise a purchase order for your items.

If your grant involves any equipment, please tell us once it has been installed and is in working order.

Impact and Evaluation Reporting

A fundamental part of the grant agreement is reporting back to us about how the project is going and letting us know the impact your project and our funding are having.

For small grants under £5,000 please complete a short evaluation form after you've completed your project or received your item. We'd love to know how the grant has made a difference, and please feel free to include quotes  & pictures that we can use to shout about your work! You can download the Small Grant Impact & Evaluation form here:


For larger grants over £5,000 and over, we will usually require project updates using our report form every six months. Please check your Grant Agreement for the specific terms. We will also require a final report once the grant has finished. Do remember to include any quotes or images – we love seeing what a difference the funding has made and can use this to feed back to donors and thank them for their generosity! You can down the Large Grant Impact & Evaluation form here:


This one-page document summarises the post-award process for grants £5,000 and over:

Tell THE world about your success!

Our funding is received through a number of sources and it is important for us to thank the public and private donors for their generosity and efforts in supporting St George’s Hospital Charity.

Please use our social media handles to show us and the world how the funding is making a difference to your area of the hospital.

Facebook - St George's Hospital Charity
Instagram - @stgeorgeshospitalcharity
Twitter  - @GivingtoGeorges

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No idea is too big or small. If it could improve the lives of our patients, their families or our staff, we'd love to hear about it. 

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Need help?

If you haven't found the information you are looking for, please feel free to get in touch on charity.grants@stgeorges.nhs.uk and we will be happy to help you.

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